Why would you need to Archive a Profile page?

When you are informed that a faculty or staff member is no longer in your deparment, or has left the University, their profile will need to be moved to another folder. Listed below are a few of the possible senarios:

A staff/faculty member has retired;
A staff/faculty member has left the University;
A staff/faculty member has changed departments *.

For any of the above, the profile will need to be 'disconnected' from your department so that the profile is not showing on the department's index page.

*If the staff member has changed departments, choose one of the following options:

If they are in the same division, you will modify the Department and Team to reflect the new position. For example, if an Administrative Assistant moves from Biology to Anthropology, the Department would be changed on the profile, and it won't have to be unpublished or moved. Once the department has been changed on the Profile page, the Index page for both the new department and the old department will need to be published.
If, however, the person changed divisions, the profile would be unpublished and moved to _archives (see instructions below.)

Do not Delete a Profiles page!

Steps to Archive a Profile page:

Unpublish the Page:

Navigate to the profile page in the treeview.
Once the page is displayed in the cms, select Unpublish from the More dropdown menu on the top right of your cms window:
Select the Destinations that you wish to unpublish and then select Unpublish. It's most likely going to be both Live and Test:

Remove the Department and Teams:

While on the profile page, select Edit.
In both the Department and Teams fields, delete the entries:

Before

After
Select Preview Draft and Submit to save the changes.

Move the Profile Page:

In most cases, you will want to move the profile page to the _archives folder that is in your Division.

Once the profile has been unpublished and the Department/Teams removed, the page needs to be moved.

While still in the profile page, select the More dropdown on the right-hand side of the window:
Select Move:
Select the location below the New Folder text:
A window will pop up on the right side, allowing you to navigate to the appropriate _archives folder. (Make sure the correct _archives folder is selected. Each area has one.)
Select Choose
Select Choose and then Move.

Publish the Departmental Index page

Once the profile page has been moved to the _archive folder, the Index page for that department will need to be published.

In the above example, the Department was Music.

Navigate to the Music folder in the treeview:
Select the Index page.
Ensure that the Profile that was moved to the _archives folder is not appearing in the Index page.
Publish the Index page.
Check to ensure that the Profile is not appearing on the Department's Index page when viewing the live (or test) page. If it is still showing after publishing, view the url again using an incognito window.